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New programs aim to curb email missteps
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CTV.ca News Staff
Date: Tue. Aug. 24 2010 8:00 PM ET
With about 165 billion messages sent around the world each day, email is increasingly supplanting face-to-face conversation, particularly in the workplace.
But in the absence of facial expressions, voice pitch and other social cues, it can be hard to decode the emotions behind the message. Roughly half of all emails are misinterpreted, studies show.
The wrong punctuation, a sticky Caps Lock key or a simple mistake can accidentally set off an argument, kill a business deal, and even ruin a friendship.
Two new tools aim to prevent email mishaps.
A new, groundbreaking computer program called ToneCheck scans emails for tone, the same way Microsoft Word's "Spell Check" looks for spelling errors.
Meanwhile, Google's Gmail now lets remorseful users recall an email within 30 seconds of sending it, up from the earlier five-second grace period.
Matt Eldridge, CEO of Lymbix Inc., the Canadian firm behind ToneCheck, says he thinks of his program "as an emotional thesaurus."
Eldridge said he got the idea after his own email missteps wrecked potential business deals.
"So I thought to myself, there's Spell Check and a Grammar Check, there must be a tone-check I can download into my (Microsoft) Outlook."
ToneCheck reviews emails based on information from ToneADay, a Wikipedia-style website also owned by Lymbix, which asks users to evaluate the tone of words, phrases and slang.
As a result, the program's lexicon is continuously evolving.
Eldridge said that his company wants to help people communicate more clearly electronically. He also hopes that improvements will eliminate online battles and help people get along.
The program launched in beta form three weeks ago and is available free for download.
For now, it can only be used with the email program Outlook, but Eldridge says the company wants to develop the application for web-based email such as Gmail and Hotmail.
In the case of Google's new email escape hatch, the "Undo Send" function must be activated in Gmail's account settings.
Ryan McNutt, who works as a new media officer, says email remains a minefield for many users, given that there are no visual cues to aid in the interaction.
Even when compared to phone conversations, email is troublesome as vocal changes and sighs are lost.
"We each think we're better understanding each other, but something often gets lost in translation."
With a report from CTV Atlantic Bureau Chief Todd Battis
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I think he was pushed to take matters into his own hands. I have a teenage son and if he was involved with a drug dealer I would be furious and try anything to save him like this father did for his daughter. Why do police often say they can't do anything until it's too late? Whether it be a drug dealer or an abusive spouse, the police can't seem to do anything until something really bad happens. In this case they could have raided the drug dealers home and arrested him. The whole town knew what was going on in that house but yet the police chose to do nothing. Release this man and give him a medal for doing the right thing by his daughter. I can't wait to see the episode on W5, I will certainly be watching this one.
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