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Matt Eldridge, co-founder of Tone Check, speaks on Canada AM from CTV's studios in Mocton, N.B. on Tuesday, Aug. 24, 2010. Part of an ad for Tone Check by Lymbix is seen in this image taken from video. Computer

New programs aim to curb email missteps

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CTV News Video

CTV National News: Todd Battis on the function
In a move to give its users the opportunity to save themselves from being burned by an e-mail sent in error, Google's messaging service has improved an undo function that gives people 30 seconds to pull back a message.
CTV News Channel: Brenna Ehrlich, e-mail expert
The news editor of Mashable.com and a 'netiquette' columnist for CNN.com says Google's undo feature could be an effective tool to cut down on the amount of e-mail in our inboxes and explains some of the biggest mistakes people make when sending e-mail.
CTV Toronto: Naomi Parness on the option
Internet giant Google has introduced an 'undo' feature for those who want to take back an email sent in error or in haste. Naomi Parness reports.
Canada AM: Matt Eldridge, ToneCheck
A N.B. man discusses a new software he developed that scans email messages to gauge and correct the emotional tone of words, phrases, emoticons and punctuation.
CTV Atlantic: Ron Shaw reports on the app
If you've ever sent an email that someone misinterpreted, you'll be interested in a new product from a New Brunswick company that wants to ensure the message gets read the way you intended it.

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Matt Eldridge, co-founder of Tone Check, speaks on Canada AM from CTV's studios in Mocton, N.B. on Tuesday, Aug. 24, 2010. Part of an ad for Tone Check by Lymbix is seen in this image taken from video. Computer

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Matt Eldridge, co-founder of Tone Check, speaks on Canada AM from CTV's studios in Mocton, N.B. on Tuesday, Aug. 24, 2010.

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Date: Tue. Aug. 24 2010 8:00 PM ET

With about 165 billion messages sent around the world each day, email is increasingly supplanting face-to-face conversation, particularly in the workplace.

But in the absence of facial expressions, voice pitch and other social cues, it can be hard to decode the emotions behind the message. Roughly half of all emails are misinterpreted, studies show.

The wrong punctuation, a sticky Caps Lock key or a simple mistake can accidentally set off an argument, kill a business deal, and even ruin a friendship.

Two new tools aim to prevent email mishaps.

A new, groundbreaking computer program called ToneCheck scans emails for tone, the same way Microsoft Word's "Spell Check" looks for spelling errors.

Meanwhile, Google's Gmail now lets remorseful users recall an email within 30 seconds of sending it, up from the earlier five-second grace period.

Matt Eldridge, CEO of Lymbix Inc., the Canadian firm behind ToneCheck, says he thinks of his program "as an emotional thesaurus."

Eldridge said he got the idea after his own email missteps wrecked potential business deals.

"So I thought to myself, there's Spell Check and a Grammar Check, there must be a tone-check I can download into my (Microsoft) Outlook."

ToneCheck reviews emails based on information from ToneADay, a Wikipedia-style website also owned by Lymbix, which asks users to evaluate the tone of words, phrases and slang.

As a result, the program's lexicon is continuously evolving.

Eldridge said that his company wants to help people communicate more clearly electronically. He also hopes that improvements will eliminate online battles and help people get along.

The program launched in beta form three weeks ago and is available free for download.

For now, it can only be used with the email program Outlook, but Eldridge says the company wants to develop the application for web-based email such as Gmail and Hotmail.

In the case of Google's new email escape hatch, the "Undo Send" function must be activated in Gmail's account settings.

Ryan McNutt, who works as a new media officer, says email remains a minefield for many users, given that there are no visual cues to aid in the interaction.

Even when compared to phone conversations, email is troublesome as vocal changes and sighs are lost.

"We each think we're better understanding each other, but something often gets lost in translation."

With a report from CTV Atlantic Bureau Chief Todd Battis

Comments are now closed for this story

chel in the Peg
said
0 0

If it reduces the use of emoticons, I'M ALL FOR IT!!


Westerner
said
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Text interpretation - how interesting! Will people actually know how the physically write and talk to each other in another 20 years - for that matter know how to physically sign their name in ink Legally for a Mortgage, Loan or Documentation for a Job!!!


Doug # BC
said
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I actually,but only partially agree with the gist of what "Earthwatcher" had to say.Learning the language is always a good idea,and it can help avoid misunderstandings. However,I have to add,that only works if the recipient of your E-mail is also literate.The best and clearest E-mails can be misunderstood if the recipient is weak in the language used.And then you add the "spin" crowd.Those are the people who look for ways to "spin" an E-mail or an interview that they know perfectly well is not even close to what the composer said,or meant to say.Politicans and partisan news media have developed "spin" into an art form.It's very sad that so many buy into the "spin" and get everyone all worked up.When the truth finally comes out,it is usually to late to undo the damage created by some with very questionable agendas.


Earthwatcher
said
0 0

Here's an idea. Learn how to read, write and compose a sentence that actually expresses your thoughts!!! How novel. Far too many people are incapable of composing a basic sentence on a keyboard, thanks to a steadily ineffective public school system and an utter addiction to text messaging and other short forms of communication.Sad when you think about it. Business people, probably with university degrees in hand that cannot construct a basic thought in an email. Another step towards the collapse of Western civilization.


Will
said
0 0

Oh goody, yet another way to interpret your emails.....instead of simply taking things as written. CAPLOCKS IS NOT SHOUTING, it's only been taken that way thanks to some twit starting the trend. read and accept as written and stop being so damned sensitive.


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